| 1. |
DATE. I have made a tentative itinerary for
the Caravan and the dates you mentioned August 21 to August 28 will be best for
us too.
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| 2. |
COUNSELLOR TRAINING - If you do
not think that the staff will be able to be at the camp site the day before
camp opens because of their employment, I agree that a training day in May the
24th when all could be present would be a good idea. Perhaps one or two of us
could arrange to come up for your day of training and we could at that time
bring along materials to leave with your counsellors and staff. We could go
over the daily program at this time and meet with the craft director and
arrange for the ordering of supplies. Let me know about this. Perhaps new
contacts could be made in the area at the same time.
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| 3. |
DUTIES OF COUNSELLORS. I am
enclosing a section "To the Counsellor" which is a section of Camping
P.G. Style. The publication is being revised, so we cannot yet supply you with
copies of this. At present we have only an emergency issue. The Counsellor
section however is completed and if you need them right away they sell for .20
cents each. They will be included in Camping PG Style later on. This should be
available for each counsellor to read prior to camp. If you don't need them
right away, they will be complete by May and I can bring them up at that time.
In this you will find the qualifications of a good counsellor, what to expect
at camp, her duties, counseling techniques, outdoor cookery and a bibliography.
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| 4. |
All cabin counselors will teach
Bible Exploration to their own cabin unit She is the one who lives with the
girls, has the closest contact and best knows their needs. Bible Ex. Should be
in small groups to afford participation by the camper. For the same counsellor
who has games, activities etc. with her to also teach the Bible Exploration
will show the camper by example what it means to have Christ in every phase of
her life. Hdq. Writes a series of Bible Ex. For camp for the pilgrim, colonist
and explorer divisions. This also could be brought up in May and given to the
counsellors in ample time for them to prepare it.
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| 5. |
HANDCRAFT. If we come up in
May, we can then go over the craft needs with the counselor you have chosen to
handle this. If you wish to purchase your supplies from the States, I would
suggest your sending for craft catalogues from the supply houses listed in the
Trail Book under the Manual Arts badge for the colonists. When you find what
you want, if you wish, we can bring it over to you if you think there might be
a saving that way.
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| 6. |
TUCK SHOP I think we will be
able to bring T-shirts, camp hats, stationery etc for resale at your Tuck Shop.
We could also bring back any unsold merchandise so that it would be of no
expense to you. We shall stop back in Chicago just prior to your camp, so we
could repack the car with your items at this time.
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| 7. |
BROCHURES. We do not have any
camp posters available. This year a number of our camps are printing their own
camp brochure in order to have photographs of their individual camps on the
folder. We have available to them the plates for the brochure cover. If you
would want a set of such plates, I think the cost is about 7.00 or perhaps we
could get the printing done here with our plates. I will enclose a front page
cover for you to see. However it might be more economical to just print your
own without our plates. Do you what you think best on this. It is entirely up
to you.
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| 8. |
SALARY. I wish we didn't have
to set a price on this. But Hdq will have to reimburse those coming, so I have
taken an average of our Camp Cherith Director's salaries and it came to 39.95
or $40.00 in round figures. How does this sound to you? We will take care of
the expenses of the other three members of the team.
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| 9. |
TRANSPORTATION. In trying to do
the fair thing about this considering the varied distances the caravan stops
will be from Chicago, we've decided to make this cost relative to the size of
the camp by charging .50 cents per girls. This amount appears on every camp
budget in established camps as in item due Hdq. For the preparation time of the
director. However since the planning for your camp will not necessitate this,
we can apply this to traveling expense and take care of it in this way.
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| 10. |
INSURANCE. Our present policy
with Brotherhood Mutual, I do not believe affords protection in Canada. Perhaps
you should see what coverage you can take locally. There is a possibility that
we may change our policy to another company. If this would cover Canadian
campers, I shall let you know later. |